Privacy Policy

Victory Christian Academy (“VCA Virtual,” “we,” “us”) is committed to protecting the privacy of our students, families, and website visitors. This privacy policy explains how we collect, use, and safeguard your personal information when you interact with our website and services.

We may collect personal information that you voluntarily provide, including your name, email address, phone number, and student information submitted through enrollment or inquiry forms. We also collect standard web analytics data (pages visited, browser type, device information) through cookies and analytics tools.

We use your information to respond to inquiries, process enrollment applications, communicate with families about school programs and events, and improve our website and services. We do not sell, rent, or share your personal information with third parties for marketing purposes.

Our website uses cookies and Google Analytics to understand how visitors use our site. You may control cookie preferences through your browser settings or through the cookie consent banner displayed on our website.

We use HubSpot for form processing and email communication, Google Analytics and Google Tag Manager for website analytics, and Great Hearts Online for academic enrollment processing. Each of these services maintains its own privacy policy governing the data they process on our behalf.

We do not knowingly collect personal information from children under 13 without parental consent. All student information is collected through parent or guardian submissions.

You have the right to request access to, correction of, or deletion of your personal information. To exercise these rights, contact us at admissions@vcaschool.org.

We may update this privacy policy from time to time. Changes will be posted on this page with the effective date. Last updated: April 2026.

VCA Virtual is a private school. Student educational records — including transcripts, grades, and academic progress reports — are maintained by Great Hearts Online, our academic delivery partner, not by VCA Virtual directly.

VCA Virtual collects enrollment inquiry data (parent/guardian name, email address, phone number, student name, and grade level) through HubSpot forms embedded on this website. This data is used solely for admissions communication and enrollment processing.

As a private school, VCA Virtual is not subject to the Family Educational Rights and Privacy Act (FERPA), which applies to schools that receive federal education funding. Wisconsin school choice funds are disbursed to families, not directly to schools, and do not create a FERPA obligation for VCA Virtual. However, VCA Virtual voluntarily adopts strong data protection practices for all student and family information as a matter of institutional policy, as directed by the Board of Directors.

This section addresses our obligations under the Children’s Online Privacy Protection Act (COPPA), which is a federal legal requirement for websites that collect data from children under 13.

Our website is directed at parents and guardians, not at children under 13. We do not knowingly collect personal information directly from children under 13 through our website forms. Parents and guardians submit enrollment inquiries on behalf of their children.

If we discover that personal information from a child under 13 has been submitted without verifiable parental consent, we will delete it promptly. Parents may contact us at admissions@vcaschool.org to request access to or deletion of any information submitted about their children.

VCA Virtual voluntarily adopts the following data retention practices:

• Enrollment inquiry data (submitted via website forms) is retained for up to two years to support ongoing admissions communication. The Board of Directors may adjust this period at its discretion.
• Enrolled family data is retained for the duration of enrollment plus five years for academic record-keeping and regulatory purposes.
• Website analytics data is retained according to the default retention policies of Google Analytics (currently 14 months).

Families may request deletion of non-essential data at any time by contacting admissions@vcaschool.org. Requests will be processed within 30 business days.

VCA Virtual voluntarily implements commercially reasonable security measures to protect personal information, including:

• Encrypted HTTPS connections for all website communications.
• Restricted access to enrollment data on a need-to-know basis among authorized staff.
• Use of HubSpot, our form processing partner, which maintains SOC 2 Type II certification for data security and availability.

No method of electronic transmission or storage is 100% secure. While we strive to protect personal information, we cannot guarantee absolute security.

The following third-party services are used on this website. Each service may collect data as described below and is governed by its own privacy policy:

Google Tag Manager (container ID: GTM-MBWHV53M)
Manages the loading of analytics and marketing scripts. Does not collect personal data directly but facilitates the deployment of services that do.
Privacy policy: policies.google.com/privacy

Google Analytics 4 (deployed via GTM)
Collects anonymous usage data including pages visited, session duration, device type, browser, geographic region (country/state level), and referral source. IP addresses are anonymized.
Privacy policy: policies.google.com/privacy

HubSpot Forms (portal ID: 39563242)
Processes inquiry and enrollment form submissions. Collects name, email address, phone number, and any additional fields included in the form. Also sets a tracking cookie to associate form submissions with website activity.
Privacy policy: legal.hubspot.com/privacy-policy

CookieConsent v3
Displays the cookie consent banner and records the visitor’s consent preference. Stores a cookie to remember the visitor’s choice.
Privacy policy: osano.com/cookieconsent

This website uses cookies in three categories:

Essential cookies — Required for basic site functionality, including the cookie consent preference. These cannot be disabled.

Analytics cookies — Set by Google Analytics to collect anonymous usage data (pages visited, session duration, device type). Used to understand how visitors interact with the site and to improve the user experience.

Marketing cookies — Set by HubSpot to associate form submissions with website browsing activity. Used to support admissions communication and follow-up.

The cookie consent banner displayed on your first visit allows you to dismiss the notice. You may also control cookies through your browser settings at any time.

VCA Virtual does not sell personal data to third parties.

VCA Virtual voluntarily extends the following rights to all website visitors and families, regardless of legal obligation:

You may request access to, correction of, or deletion of your personal information by contacting admissions@vcaschool.org. We will acknowledge your request within five business days and respond substantively within 30 business days.

Note: VCA Virtual is not currently subject to the California Consumer Privacy Act (CCPA), as we do not meet the revenue, consumer volume, or data sale thresholds that trigger CCPA obligations. However, we voluntarily honor reasonable data access and deletion requests from all individuals as a matter of good practice.

This Privacy Policy is maintained by the VCA Virtual Board of Directors and may be updated at the board’s discretion. Material changes will be posted on this page with an updated effective date.

Except where noted as a legal requirement (such as COPPA compliance in Section 10), the data protection practices described in this policy are adopted voluntarily by the VCA Virtual Board of Directors. The board may modify, expand, or revise these voluntary practices at any time to reflect changes in operations, technology, or institutional policy.

Questions about this policy may be directed to admissions@vcaschool.org.